How we use your personal information – The Jean Grove Trust
This statement explains how The Jean Grove Trust (“the Trust”, “we”, “us” and “our”) handles and uses the personal information we collect about our members for processes relating to our operations and activities. When changes are made to this statement, we will let you know.
The controller for your personal information is The Jean Grove Trust. The person responsible for data protection within the Trust is the Secretary who can be contacted at firstname.lastname@example.org.
How we use your personal information
We collect and process your personal information for the following purposes:
- Maintaining your personal details (e.g. your name and preferred contact details), in order to ensure effective communications with you.
- Keeping financial records (e.g. donations), including the claiming of Gift Aid where appropriate.
- Keeping you informed about the charitable activities of the Trust
Our normal legal basis for processing your personal information is our legitimate interest. Should you wish your details to be removed from our mailing list you may do so by emailing the secretary at email@example.com.
We keep your personal information for as long as we need it, which is usually for seven years after you cease to be a donor to the Trust, in line with taxation requirements.
How we share your personal information
Personal data may be shared with HM Revenue and Customs for the purpose of supporting Gift Aid claims. Otherwise personal information is not shared outside of the Trustees of The Jean Grove Trust and our appointed financial reviewer, unless we become subject to a legal requirement to do so (with or without your consent). Where feasible and appropriate we will notify you of our intention to share such information in advance.
You have the right to access the personal information which we hold about you. You also have the right to ask us to correct any inaccurate personal information we hold about you, to delete personal information, or otherwise restrict our processing, or to object to processing or communications, or to receive an electronic copy of the personal information you provided to us. Please note that all these rights are qualified in various ways. If you have questions or concerns about how your personal information is used, please contact us using the above details.
If you remain unhappy with the way your information is being handled, or with the response received from us, you have the right to lodge a complaint with the Information Commissioner’s Office at Wycliffe House, Water Lane, Wilmslow, SK9 5AF (https://ico.org.uk/).
Last updated June 2018